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    • Abstract: TENDER NOTICEArulmigu Lakshmi Narasimha Swamy Thirukoil,Sholinghur -631 102. District – Vellore, TamilnaduTender Notice No ......................................................................

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TENDER NOTICE
Arulmigu Lakshmi Narasimha Swamy Thirukoil,
Sholinghur -631 102. District – Vellore, Tamilnadu
Tender Notice No ......................................................................
1.Sealed bids in two envelope system are invited by the AssistantCommissioner/
Executive Officer, Arulmigu Lakshmi Narasimha Swamy Thirukoil,Sholinghur
-631 102. District – Vellore, Tamilnadu from experienced bidders who have
requisite knowledge & experience for the work detailed below.
a) Tender No . .....................................................
b) Name of work Designing, manufacturing, supplying,
erecting, testing , commissioning and
operating a fixed grip mono-cable
double reversible jig back passenger
ropeway of capacity 300PPH and a
material ropeway of capacity 1.5 T/hour
to Arulmigu Lakshmi Narasimha
Swamy Thirukoil,Sholinghur on
TURNKEY BASIS
c) Earnest money deposit 1% of the bid amount
d) Completion period 12 months
e) Sale of tender document Start 10.00hrs as per 0ffice clock on
10.12.2009 Close 17.00hrs as per
office clock on 11.1.2010.
f) Receipt of bids Up to 15.00 hrs as per office clock on
12.1.2010.
at office of the Assistant Commissioner/
Executive officer, Arulmigu
Narasimha Swamy Thirukkoil,
Sholinghur , Vellore Dist. 631 102,
Tamil nadu.
g) Date, time & venue of opening of bids: 16.00 Hrs.as per office clock on
12.1.2010 at office of the
Assistant Commissioner/
Executive officer, Arulmigu
Narasimha Swamy Thirukkoil,
Sholinghur , Vellore Dist. 631 102,
Tamil nadu.
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2. To qualify for the award of the contract, the bidder should fulfill the following
qualification requirements:
Designed, supplied and installed , operated & maintained minimum of one fixed
grip passenger ropeway or one passenger ropeway of any type with a capacity of
not less than 200 PPH and above.
3. BID Documents can be purchased from the office of the
Assistant Commissioner/Executive Officer, Assistant Commissioner/
Executive officer, Arulmigu Narasimha Swamy Thirukkoil,Sholinghur ,
Vellore Dist. 631 102,Tamil nadu. on any working day between
10.00hrsand 17.00 hrs as per office clock on payment of a non-refundable fee
of Rs. 15,000/= (Rupees Fifteen thousand only) in the shape of CROSSED
BANKDEMAND DRAFT in favour of The Assistant Commissioner/
Executive officer, Arulmigu Narasimha Swamy Thirukoil,Sholinghur ,
Vellore Dist. 631 102, Tamil nadu or cash to be remitted in the
Temple Treasury.
4. VAT at 4% to be remitted to the Tamilnadu Govt. treasury in the Head of
account 0040-00102-AE-0104.
5. Tender schedules can also be had at free of cost through web site at the following
address “ http // www.tenders.gov.in
(ii) http//www.tntenders.gov.in
6. BID documents shall not be sent by post / courier.
Assistant Commissioner/Executive officer,
Arulmigu Narasimha Swamy Thirukkoil,
Sholinghur , Vellore Dist. 631 102,Tamil nadu.
Arulmighu Lakshmi Narasimha Swamy Thirukkoil, Sholinhgur
Construction of a fixed grip mono-cable, double reversible, jig-back
passenger ropeway and a material ropeway to Arulmighu Lakshmi Narasimha
Swamy Thirukoil at Sholinghur
Bid Documents:
Pre-qualification requirements
The bidders should furnish the following details, in addition to the qualification criteria
mentioned in the notice inviting tender:
1) Company’s profile and Corporate Structure;
2) Photo copies of the Income Tax and Sales Tax Returns/Statements for the last
three years;
3) Current Solvency Certificate duly attested / Bank Guarantee issued by a
Nationalized Bank for 30% of the value of the amount quoted for the work
4) Bankers’ Certificate for credit facilities;
5) Resources available for designing, manufacturing and installing the proposed
ropeway system with necessary documentary evidence in complete shape;
6) Details of plants, equipments and machineries available (owned/hired) for the
construction of the proposed ropeway. Documentary evidence shall be furnished.
7) Details of the Organization for Quality Control and Quality Assurance;
8) List of passenger ropeway projects that were successfully completed by the
bidders with details such as their location, type, year of construction, cost and their
present status with necessary supporting documents issued by the concerned
authorities;
9) Maximum value of the works executed in any one year during the last ten years
(up-dated to the Current Price Level at the rate of 10% per annum);
10) Details of ropeway projects currently on hand with details such as work orders,
value of each project, date of commencement and completion period etc.,
11) Power of Attorney in favour of the Authorized Signatory to the tender;
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12) An affidavit stating that the bidder/s had not been in litigation or black listed
by any client/government/semi-government department or an autonomous body;
13) An affidavit guaranteeing the correctness and accuracy of the information
furnished in the pre-qualification documents;
14) Even if the bidders furnish the above details to the satisfaction of the client, they
will be disqualified, if they are found to have made misleading or false information,
have poor performance record, consistent history of litigation, poor financial position
and bankruptcy.
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Section-A
Instruction to Bidders:
1. Description of Work: Designing, manufacturing, supplying, erecting, testing and
operating a fixed grip mono-cable, double reversible, jig back passenger ropeway
of 300 PPH capacity and a material ropeway of 1.5 T/Hour capacity to the
Arumighu Lakshmi Narasimha Swamy Temple at Sholinghur- Walajapet Taluk,
Vellore District, Tamilnadu, PIN: 631102 on TURNKEY BASIS.
a) The works shall be carried out in accordance with the conditions stipulated in
the following tender documents along with corrections / addendums issued, if
any.
Section-A: Instruction to bidders
Section-B: General information
Section-C: Annexure: I, II, III and IV
b) The aforesaid documents shall be taken as complementary to one another and
mutually explanatory. In case of ambiguities or discrepancies, if any, the
agreement shall take precedence and binding
c) The stipulated period for completion of the work is 12 (twelve) months. The
date of commencement of the work shall be reckoned from the 10th day from
the date of issue of the Letter of Award / Letter of Intent (LOI)
2. Eligible Bidders:
a) The bidder/s may be a single entity or a group of entities/consortium. The
members of the group/consortium should, preferably, have worked together
earlier:
b) In the case of a group/consortium, the number of entities in the group/
consortium shall, preferably, be restricted to two
c) The bid documents shall contain all relevant information about each member
of the group/consortium
d) Anyone of the group/consortium can purchase the bid document.
e) An individual bidder, can not at the same time, be a member of any other
group/consortium
f) In the case of a group/consortium, one lead member shall be nominated
with necessary Power of Attorney, who shall meet the specified eligibility
criteria viz., designed, supplied, installed, operated and maintained a minimum of
one fixed grip passenger ropeway or one passenger ropeway of any type with a
capacity of 200 PPH and above.
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g) The members of the group/consortium shall enter into a Memorandum of
Understanding (MOU) which shall, inter-alia, convey its intention to form a Joint
Venture (JV), enter into an agreement with the Assistant Commissioner /
Executive Officer - ALNST/Sholinghur and carry out all the responsibilities in
accordance with the terms and conditions specified in the contract
h) The MOU, a copy of which shall be enclosed with the bid, should clearly
outline the roles and responsibilities of each member in the group/ consortium
at each and every stage
i) The members of the group/consortium shall commit minimum equity stake in
the JV, as may be required
j) Furnish an undertaking that all the members of the group / consortium shall
be liable jointly and severally for the successful completion of the project in
accordance with the terms and conditions of the contract
k) Any entity, which has been debarred by any client, state government or the
Govt. of India or any autonomous body, will not be eligible to submit the bid
either individually or as a member of a group/consortium
l) No change in the composition of a group/consortium will be permitted
during any stage of bidding
m) Each bidder should submit only one bid. Any bidder who submits or
participates in more than one bid, will be disqualified and will also cause the
disqualification of the group/consortium of which he/she is a member
2.1 The bidders should submit the following documents (in addition to other
documents required as per other clauses):
a) i) Letter of submission of tender as per Clause-24
ii) Earnest Money Deposit as per Clause-16.1
b) Attested copies of affidavit for sole proprietorship / partnership
deed / Memorandum of Understanding and Articles of Association along
with the details pertaining to place of registration, principal place of
business of the firm etc.
c) Written Power of Attorney in favor of the Authorized Signatory to the
tender
d) The set of tender documents issued to the bidders are required to be
submitted in original, duly signed in each page as token of having read and
accepted the terms and conditions.
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3. Issue of bid documents to the bidder/s does not automatically mean that the
bidder/s is/are qualified for the award of the contract.
4. The bid documents, duly completed in all aspects along with the requisite amount
of Earnest Money Deposit shall be received up to the time and date specified in the
tender notice. They will be opened on the same date at the time specified in the
presence of such of those bidders or their authorized representatives who choose to
be present at the office of the Assistant Commissioner/Executive officer,
ALNST/Sholinghur
5. The bid documents are not transferable. The bidders are required to put their
bids in sealed covers as specified in the “Instructions to the bidders” and drop
them in the tender box kept at the Office of the Assistant Commissioner/ Executive
officer, ALNST/Sholinghur either personally or through their authorized
representatives. The name of the work, bid reference number and the name and
address of the bidder shall be super-scribed on the sealed envelopes as per Clause
24.
6. A pre-bid meeting shall be held at the office of the Assistant Commissioner/
Executive Officer, ALNST/Sholinghur on 31.12.2009 at 11.00 hrs. for clarification
of doubt/s, if any, regarding the scope of the works, conditions of contract or any
other matter relating to the project. For this reason, queries, if any, must be sent to
the Assistant Commissioner/Executive Officer, ALNST/Sholinghur at least three
days prior to the scheduled date for the pre-bid meeting
6.1 The bidders may seek clarifications, if any, by way of queries and or propose
deviations to the project requirements and the terms and conditions of the
agreement, prior to the pre-bid meeting. Assistant Commissioner/ Executive officer,
ALNST-Sholinghur, may, at any time prior to the due date for the receipt of the bid
documents, for any reason, whether at its own initiative or in response to
clarifications sought for by the bidders which are considered acceptable to it, shall
modify and amend the bid document at its sole discretion
6.2 Attendance at the pre-bid meeting is not mandatory. Assistant Commissioner/
Executive officer,ALNST/Sholinghur may not respond to the queries from any
bidder which are not received before the pre-bid meeting. No interpretation, revision
or other communication from Assistant Commissioner/ Executive
officer,ALNST/Sholinghur is valid unless the same is given in writing. Assistant
Commissioner/ Executive officer, ALNST/Sholinghur may choose to send the
clarifications to bidders’ queries including the details of the query but without
identifying the source of the query.
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7. No condition/deviation which is either additional or modification of the tender
conditions shall be included while submitting the tender. If the tender contains any such
conditions, deviations or modifications, such tender is liable to be rejected.
8. Copies of the documents submitted by the bidders, if any, should be duly attested by
the bidders.
9 In case of any failure by the bidder to submit the required documents along with the
tender, such tender is liable to be rejected.
9.1 If the bid consists of more than one volume, the bidder/s must number the volumes
and shall initial and affix their seal in each and every page. All the corrections /
alterations, omissions, additions or any other amendments in the bid documents shall be
duly initialed by the Authorized Signatory.
10. Even though the bidders meet the qualifying criteria as stated above, they are liable
to be disqualified, if they conceal any information required to be furnished as per the
tender conditions or make misleading or false representations in the forms,
statements and attachments, submitted in proof of the qualification requirements.
11. Assistant Commissioner/ Executive officer, ALNST/Sholinghur is not bound to
accept the lowest or any other tender and reserves its rights to reject the lowest or any
other tender. Assistant Commissioner/ Executive officer, ALNST/Sholinghur further
reserves its rights to annul the bidding process at any time prior to the award of the
contract without assigning any reason and without any liability whatsoever to the
bidder/s
12.The bidders are advised to visit the site of the works and examine the site conditions
and its surroundings and obtain all relevant information that may be necessary for
preparing the bid documents correctly and accurately before bidding for the works and
entering into the contract agreement, on his own responsibility. The costs of any such
visits shall be borne entirely by the bidders. The bidders are requested to satisfy
themselves, prior to the submission of the bids / commencement of the works and
during the progress of the works, regarding the availability of water, requirement of
electricity, nature and location of the works, preparation of the ground, character,
quality and quantity of the construction materials required, type of plants, equipment
and facilities needed, law and order situations, all hindrances and / or the general / all
local and labor conditions prevailing therein and all other matters which may, in any
way, affect the progress of the works under the contract. The contractor will be fully
responsible for considering the financial impact of any or all of the above factors while
quoting his rates / prices. No compensation will be given on account of any ignorance
of the above factors during the execution of the works.
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13. The bidders and or any of their authorized representatives will be granted
necessary permission by Assistant Commissioner/ Executive officer,
ALNST/Sholinghur to enter upon their premises and lands for the purpose of such
inspection, but only upon the express condition that the bidders, their authorized
representatives will release and indemnify Assistant Commissioner/ Executive officer,
ALNST/Sholinghur from and against all liabilities in respect thereof and will be
responsible for personal injury (whether fatal or otherwise), loss of or damage to any
property and any other loss/losses, damages, costs and expenses howsoever caused
which, but for the exercise of such permission would not have arisen.
14. Bidders’ Responsibility
14.1 It would be deemed that prior to the submission of the bid, the bidders has made a
complete and careful examination of the requirements and other information set
forth in the bid documents.
14.2 Failure to comply with the requirements of the bid documents will be at the
bidder’s own risk and cost
14.3 The bidders shall receive all relevant information from the Assistant
Commissioner/ Executive officer, ALNST-Sholinghur, make a complete and
careful examination of various aspects of the project including but not limited to the
project site, existing structures, condition of the access roads, utilities in the
vicinity, conditions affecting transportation, access, disposal, handling, storage of
materials, clearances for the project and all other matters that might affect the
bidder’s performance as set out under the various terms and conditions in the bid
documents.
14.4 Assistant Commissioner/ Executive officer, ALNST/Sholimghur is not liable for
any error or negligence of the bidder in respect of the aforesaid.
14.5 Before submitting the tender, the bidder is deemed to have satisfied himself by
actual inspection of the site and locality of the works that all conditions liable to
be encountered during the execution of the works are taken into account and that
the rates being quoted are adequate and all inclusive for the completing the works
to the full satisfaction of the client/purchaser. The bidder/s shall be responsible for
arranging and maintaining at his/their own cost all materials, tools and plants,
water, electricity, access to site, facilities for workers and all other services required
for executing the work unless otherwise specifically provided for in the contract
documents.
14.6 The levels, distances and other details furnished in the bid documents are based
on the investigations made and details collected by the client. If any changes in the
details furnished are found to be necessary during execution, the bidders are bound
to accept them and they are not eligible for any additional claim or payment due to
such changes.
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15. Bidding Procedure:
a) It is proposed to follow a Single Stage Bidding Process for identifying
the successful bidder. The evaluation of the bids will be made on the basis
of certain pre-defined criteria as given hereunder:
b) The bids which do not follow the instructions will be rejected and returned
to such bidders - unopened
c) The bids which fail to meet the prescribed eligibility criteria for pre-
qualification, will be rejected. The envelopes containing the Technical Bid
and the Price Bid will be returned to such bidders - unopened.
d) The technical bids of only such of those bidders who satisfy the pre-
qualification criteria will be opened and evaluated.
e) The financial bids will be opened finally and duly evaluated and the
successful bidder would be identified
f) Notwithstanding anything contained in the bid documents, Assistant
Commissioner/ Executive officer, ALNST /Sholinghur reserves its rights
to accept or reject any bid or reject all bids and or to annul the bidding
process at anytime without any liability or obligation for such acceptance,
rejection or annulment without assigning any reason.
g) The Assistant Commissioner/ Executive officer, ALNST/Sholinghur also
reserves its rights to invite revised technical bids and or revised financial
bids from bidders without any amendment/s to the bid document at any
stage, without any liability or any obligation for any such invitation
without assigning any reason
h) The Assistant Commissioner/ Executive officer,ALNST/Sholinghur
reserves its right to reject any bid, if at any time a material
misrepresentation is made or uncovered (or) if the bidder/s do not respond
properly to furnish any supplementary information that may be required
for the evaluation of the bid/s
i) If such rejection or disqualification is made after opening the financial bid,
the Assistant Commissioner/ Executive officer, ALNST/Sholinghur
reserves its rights to declare the next bidder as the successful bidder and
where warranted invite such bidder to equal or better the bid rejected as
aforesaid, (or) take any appropriate action as may be deemed fit at its own
discretion including annulment of entire bidding process.
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j) Assistant Commissioner/ Executive officer,ALNST/Sholinghur will make
every effort to send the addendum to the bid documents/replies to the queries
raised during the pre-bid meeting in writing to all the bidders who have
purchased the bid document or who have intimated Assistant Commissioner/
Executive officer,ALNST/Sholinghur subsequent to downloading of the bid
documents from the website and will be binding upon them. Assistant
Commissioner/ Executive officer, ALNST/Sholinghur will not be responsible
for any delay, loss or non-receipt of the addenda/replies to queries sent by post
or courier
k) In order to give a reasonable time to the bidders to take the addendum/details
furnished in the replies to the queries into account, or for any other reason,
Assistant Commissioner/ Executive officer, ALNST/Sholinghur may, at its own
discretion, extend the due date for the receipt of the bids.
16 . Earnest Money
16.1 The bidders are required to deposit the Earnest Money Deposit (EMD) along
with their tender for an amount equivalent to 1% of the bid value. The
E.M.D must be made only in the form of a crossed Demand Draft or Pay Order
drawn in favor of “The Assistant Commissioner/Executive officer, ALNST/
Sholinghur.
16.2 The E.M.D will not be accepted in any form other than those mentioned
above
16.3 The price bid of the bidder who has not submitted the E.M.D, along with
the first envelope, shall not be opened and the tender will be rejected by Assistant
Commissioner/ Executive officer, ALNST/Sholinghur and returned un-opened by
Registered Post.
16.4 The E.M.D of the unsuccessful bidders will be refunded/returned within 30
days after the award of the contract to the successful bidder. The E.M. D of the
successful bidder will be retained by Assistant Commissioner/ Executive officer,
ALNST/Sholinghur as part of the Security Deposit.
16.5 The Bid Security of the bidder/s who fail to qualify in the pre-
qualification stage would be returned along with the bid documents.
16.6 No interest shall be paid on the E.M.D
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17. The bids shall remain valid and open for acceptance for a period of 180 days from
the date of opening of the bids. Should the bidder/s fail to keep the bid open for
acceptance as stated above or if the bidder/s withdraws the bid before the expiry of
the said period or make any modifications in the terms and conditions of the bid
which are not acceptable, Assistant Commissioner/ Executive officer,
ALNST/Sholinghur shall be at liberty to forfeit the E.M.D of such bidder/s, without
prejudice to any other right or remedy.
17.1 Under exceptional circumstances, prior to expiry of the original validity period,
Assistant Commissioner/ Executive officer, ALNST/Sholinghur may request the
bidder/s for a specified extension in the period of validity. The request and the
responses thereto shall be made in writing or by cable or fax. The bidder/s may
refuse the request without forfeiting the E.M.D. However, the bidder/s agreeing to the
request will neither be required nor permitted to modify the tender.
18. Rates and Prices:
18.1 The rates/prices quoted by the bidders shall be “all inclusive” such as taxes,
duties, insurance contribution to labour welfare fund and all other mandatory charges
and shall remain firm throughout the period of contract or any extended period
thereof and shall not be subject to any escalation on any account for Part-I to Part-IV
of Appendix-I
18.2 Any revision of the taxes, duties and other mandatory charges during the
operation and maintenance period for Part-V of Appendix-I shall be dealt with as
applicable in law.
19. Design, supply, erection, testing, commissioning and operation etc, of the whole
system will be a single package on turnkey basis.
20. The contract shall cover the entire scope of works which includes supply and
erection of all equipment for completing the respective part in full and testing and
commissioning the same for performance and guarantee and rendering it
operational to the satisfaction of the client/purchaser and operating the same.
21. The proposal shall include all workshop equipments, special tools, tackles, and
attachments required for the operation and maintenance of the equipment in each
equipment package. The bidders shall indicate all the above items in the proposal
sheets in the form of a schedule, giving therein the description and the quantity
and price of each item. The lump sum price to be quoted by the bidder shall
include prices of all those tools and tackles.
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22. Technical Bid:
The bidders are required to furnish the following as part of their technical bid:
a) Project Appreciation:
The bidders shall furnish a detailed description of the system along with the
specifications of the main items and the control systems.
b) Concept Plan:
The concept plan shall contain details such as the proposed alignment, proposed
layout and the development details including all the sub-components at both the
terminals, method of implementation, phasing and time schedule and the strategy
for Operation and Maintenance.
23. The successful bidder shall provide “Proof Checking” for the design details and
specifications for the civil / structural works from the Structural Engineering Research
Centre (SERC) - Chennai and for the Electro-Mechanical works from the IIT
(Madras)-Chennai.
24. Submission of Tenders
24.1 Tenders, complete in all respects, shall be received in the office of the Assistant
Commissioner/Executive officer, ALNST/Sholimghur up to 15.00 Hrs as per the office
clock on 12.01.2010. The bidders shall seal the bid documents in two envelopes as
given hereunder
a) First Envelope - should contain the pre-qualification details and the Earnest
Money Deposit (in a separate sealed cover) and marked as “Pre-Qualification
Bid” along with the following details super scribed on the envelope:
i) Tender for----------------------------------------(Name of work)
ii) Reference No --------------------------------.--(Tender Notice No)
iii) Details of the bidder---------------------------Name and address of the bidder)
b) Second Envelope should contain the technical details and the “Price Bid” (in
a separate sealed cover) and marked as “Technical and Price Bid” along with
the following details super scribed on the envelope:
i) Tender for----------------------------------------(Name of work)
ii) Reference No --------------------------------.--(Tender Notice No)
iii) Details of the bidder---------------------------Name and address of the bidder)
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c) Both the first and the second envelopes should be put in a separate,
bigger and sealed envelope which shall be super scribed with the following
details
i) Tender for----------------------------------------(Name of work)
ii) Reference No --------------------------------.--(Tender Notice No)
iii) Details of the bidder---------------------------Name and address of the bidder
and addressed to:
The Assistant Commissioner / Executive officer
ALNST - Sholinghur
Walajapet Taluk,
Vellore District,
Tamilnadu. PIN: 631102
24.2 No tender shall be accepted unless it is properly sealed.
24.3 Language
The bid and all related correspondence and documents shall be in
English.
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25.0. SCOPE OF WORKS
25.1 BIDDER’S SCOPE OF WORKS:
The works shall be carried out on TURNKEY BASIS
a) Design, engineering, manufacturing, inspection, testing at works, packing,
forwarding, loading, transporting, unloading, storing at site, handling at site,
intra-site transportation, erection, painting, trial testing, commissioning,
performance testing etc, of a fixed grip mono-cable, double reversible, jig-back
passenger ropeway facility of 300 PPH capacity and a material ropeway of
similar type with a capacity of 1.5 t/hour to the Arulmighu Lakshmi Narasimha
Swamy Temple at Sholinghur. The scope of works shall also include site
clearance, detailed survey of the project area including geo-technical
investigations, staking the final alignment and marking the terminal station points
on ground, design and construction of all the electro-mechanical, civil and
structural works required for the technological structures including the
architectural designs.
b) Operation and maintenance of the ropeways for a period of five years from the
date of final handing over as per the timings required by Assistant Commissioner/
Executive officer, ALNST/Sholinghur. On a normal day, about 8 hours of
operation of the passenger ropeway is envisaged. On some festival days, longer
periods of operation may be required including round the clock operations
including supply of all spares (both operating and emergency) for all the
electrical and mechanical equipments and fixtures/ fittings at the both the
terminal stations. For material ropeway, generally 8 hours of operation is
envisaged.
c) Supplying and stocking of all workshop equipments, special tools and tackles
required for the Operation and Maintenance of the systems as mentioned in
clause 21 above and provide a Gen-set back up system of container type with
sound / noise insulation.
d) Watch and Ward at the project site up to the commissioning of the project.
e ) All statutory approvals from the competent authorities and test certificates for
the critical components listed by the client/purchaser for the ropeway system,
shall be obtained by the contractor from the NIRM (Mysore). However, any
assistance required in this regard, shall be provided by the Assistant
Commissioner/ Executive officer, ALNST/Sholinghur.
25.2 The bidders shall fill their rates against all the items described in the price bid
both in figures and words. Items against which no price is entered or entered as
“NIL” will not be paid for when executed and shall be deemed to be covered by the
prices quoted in the other items.
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26 PURCHASOR’S SCOPE OF WORK:
a) Provide land required for the entire stretch of the alignment and the terminal
stations free of cost and free from all encumbrances.
b) Provide water supply through the existing water supply pipelines of the
ALNST for construction purposes at one point of the work site near the UTS
only, as a special case. Camp office will be on chargeable basis. L.T
(electricity) supply for construction purposes at one point each at the UTS
and the LTS / work site and at the camp office shall be at the rates charged
by the TNEB.
c) Non-technical services like ticketing, security, traffic control, house
keeping and building maintenance except at the LTS and the UTS during
the operation and maintenance period of five years.
d) Electricity, water and diesel for running the Gen-set for the ropeway
operation and maintenance, free of cost during the operation and
maintenance period of five years
27 The bidders to note the following:
a. Payment shall be made progressively only as per clause 28.
b. Detailed billing schedule (as mutually agreed between the client and the
contractor) will be required for making payment at each stage.
28. PROGRESS PAYMENT:
i) No advance payment will be made
ii) The payment shall be regulated as given hereunder:
For Part-I of Proforma-I
80% on receipt and approval of drawings / documents by the client
10% on successful testing and commissioning of project
10% on issue of final acceptance certificate
For Part-II of Proforma-I
80% on receipt of the equipments at site in good condition .
10% on successful testing and commissioning
10% on issue of final acceptance certificate
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For Part-III of Proforma-I
80% based on the monthly progress erection bill certified by the engineer-in-
charge
10% on successful testing and commissioning
10% on issue of final acceptance certificate
For Part-IV of Proforma-I
80% based on the monthly progress construction bill certified by the engineer-
in-charge
10% on successful testing and commissioning
10% on issue of final acceptance certificate
For Part-V of Proforma-I
Monthly on pro-rata basis
For the payment purposes as above, the bidders shall give the break-up of
their lump-sum price as detailed in the Proforma-I. However, the lump-sum price
alone will be taken into account for the purpose of tender evaluation.
The lump sum price shall include all prevailing taxes, duties and octroi etc.,
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PROFORMA-I
Amount Amount
Item
Description of work in figures in words
No
(Rs.) (Rs.)
Design, detailed engineering, preparation of the
lay-out and General Arrangement Drawings,
detailed drawings for manufacturing, fabrication,
Part-1
erection, installation of the ropeway system,
preparation of “As Built” drawings and the
Operation and Maintenance Manuals etc.
Manufacture and supply of all Electro
Mechanical equipments and technological
Part-II structures, control and safety related equipment
and workshop equipments special tools and
tackles.
Erection, testing, commissioning of all plant
Part-III and machineries and other utilities for the
completion of the project.
Civil works: Design and construction of all civil
works such as construction of the lower and
upper terminal stations with suitable
interconnections with existing structures and
passages, workshop, stores, control panel room
Gen-set room, operator cabin room and
necessary toilet facilities for the O&M personnel
Part-IV
etc with all electrical fixtures, furniture, sanitary
fittings, drainage, and approaches etc. including
erection, testing and commissioning of the
material ropeway in advance, to enable
conveyence of materials for the constructions of
the UTS and other facilities thereto speedy
completion of the passenger ropeway.
Operation and maintenance of the passenger/
material ropeway systems including supply of
all emergency and operating spares, ropes,
equipments etc., as required and as directed by
Part-V the Ropeway Safety Committee of ALNST
including house keeping/ building and structures
maintenance at both terminal stations for five
years including training the staff.
Lump-sum price for the turnkey job in its totality
Total including the O&M for five years (Sum of Part-I
to Part-V)
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SECTION – B
GENERAL INFORMATION
1.0 DEFINITION OF TERMS: The following expression shall, unless
repugnant to the context hereof, have the meaning herein assigned to them.
‘PURCHASER’/‘CLIENT’– shall mean the Assistant Commissioner/ Executive
officer, ALNST/Sholinghur.
‘AC/EO’- shall mean the Assistant Commissioner/Executive Officer of ALNST –
Sholinghur, who shall be the executing authority of this contract.
‘ALNST’- shall mean Arulmigu Lakshmi Narasimha Swamy Temple at
Sholinghur
‘PLANT’- shall mean and include all plants, equipments and materials to be
supplied and work to be done by the contractor under this turnkey contract.
‘SITE’- shall mean the site of the proposed ropeway facility at Sholinghur
‘TESTS ON COMPLETION’- shall mean such tests as are prescribed by the
relevant codes before the plant is taken over by the purchaser/client.
‘COMMERCIAL USE’ – shall mean that use of the work which the contract
contemplates or of which it is to be commercially capable of.
‘COMMISSIONING’ – shall mean carrying out no load trials of each part of the
plant separately or in conjunction with other parts of the plant and also the plant
as a whole.
‘NO LOAD TRIALS’ – shall mean trial of the plant without any pay load.
‘PERFORMANCE TEST’- shall mean test or tests carried out after no load
trials as per the agreed procedures.
‘PROJECT IN-CHARGE’- shall mean the functionary of ALNST/Sholinghur
notified as such by the Assistant Commissioner/Executive Officer to the contractor
for the purpose of this contract. The Project in-charge shall have the power to


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